Processing of Personal Data for Preparing a Rental Agreement
Last updated: 2/12/2025

The personal data you provide is processed by:

Immo J. Eckelmans BV
Parijsstraat 74
3000 Leuven
info@eckelmans.com
(+32) (0) 16 23 60 50

This entity is responsible for ensuring that your personal data is handled in accordance with the General Data Protection Regulation (GDPR)

To prepare and manage a rental agreement, Immo J. Eckelmans BV may collect and process the following categories of personal data:

• Identification details (name, first name, date of birth)

• Contact details (address, phone number, email address)

• Document details (copy of ID card or passport, national registration number if legally required)

• Financial information (bank account number, payment history)

• Any additional information necessary for the conclusion or execution of a rental agreement

Your personal data is processed for the following purposes:

1. Preparing and drafting a rental agreement

2. Communication regarding the rented property

3. Compliance with legal obligations, such as identity verification

4. Administrative and financial management, including payments and security deposits

5. Handling disputes or legal procedures, if applicable

Processing is carried out solely for legitimate purposes related to rental management.

Your personal data is processed on the following lawful bases:

• Article 6(1)(b) GDPR – Processing is necessary for the performance of a contract (rental agreement).

• Article 6(1)(c) GDPR – Processing is necessary for compliance with legal obligations (identification requirements, fiscal obligations, etc.).

• Article 6(1)(a) GDPR – Your explicit consent, when you voluntarily provide data through a form or online submission.

You may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing completed before the withdrawal.

Your personal data will be retained:

• For the duration of the rental period

• Up to 10 years after termination of the rental agreement (statutory limitation periods)

• Longer if legally required (e.g., tax documentation)

After this period, your data will be securely deleted or anonymized.

Your data is not sold and is only shared with:

• Service providers offering administrative or legal support

• Public authorities when required by law

• Technical partners (e.g., software providers) who comply with GDPR requirements

All third parties who process data on our behalf do so only according to our instructions and under adequate data protection agreements.

You have the following rights regarding your personal data:

• Right of access – To know what data we hold about you

• Right to rectification – To correct inaccurate or incomplete data

• Right to erasure – To request deletion of your data (when legally permissible)

• Right to restrict processing

• Right to object to certain processing activities

• Right to data portability

You can exercise these rights by contacting us at:info@eckelmans.com

We take all reasonable and appropriate technical and organizational measures to protect your personal data against:

• Unauthorized access

• Loss

• Misuse

• Unlawful disclosure

If you have concerns or complaints about how your data is processed, you can contact us via:

info@eckelmans.com

You also have the right to lodge a complaint with the Belgian Data Protection Authority:

Data Protection Authority (GBA)
Drukpersstraat 35, 1000 Brussels
www.gegevensbeschermingsautoriteit.be

By providing your personal data and accepting these terms, you confirm that:

• You have been fully informed about how your data is processed

• You agree to the processing of your personal data as described above

• You understand that this processing is necessary to prepare and manage a rental agreement